Training Center for Google Apps for Education

Google Apps Education Edition is a free suite of hosted communication and collaboration applications designed for schools and universities. Google Apps includes Gmail (webmail services), Calendar (shared calendaring), Drive (online document, spreadsheet, presentation, form creation and sharing), and Sites (team website creation with videos, images, gadgets and document integration), as well as administrative tools, customer support, and access to APIs to integrate Google Apps with existing IT systems.


Google Apps Education Edition includes:
  • Gmail: 30 GB for a combined email and drive storage. You also have search tools that help your school find information fast and instant messaging from right inside your Inbox.
    • Message filtering
  • Calendar: Educators and students can organize their schedules and share events and calendars with others.
  • Drive: Share documents (Docs), spreadsheets (Sheets), and presentations (Slides). Collaborate in real-time with your team or with your whole school.
  • Sites: (100GB) Work together to keep related documents, web content and other information in one place, on one site.
  • Google Talk/Hangout: Google chat, including video chat.
  • Google Vault: Vault is optional and adds archiving, e-discovery and information governance capabilities to Gmail for Google for Education.
Google Apps Education Edition is free to K-12. The specifications above apply per user/per year (except Google Video which has a max of up to 100 users uploading videos of 1GB at a time.)

All of the products included in Google Apps are also available to individual users in the general public.
Key Differences:
  • Account Creation: Administrator creates accounts
  • Access: You access each of the products through a specific URL that relates to your school domain name.
  • Sharing: Share with domain users or individuals
By using Google Apps Education Edition for your school, you can take advantage of additional support and administer tools that are not available to individual users. Google Apps Education Edition is compatible with open standards and can also integrate readily into your existing IT systems.

Security and Privacy
The security that is provided to Google Apps customers is the same security that Google relies on to protect www.google.com.Visit the FAQ on Security and Privacy to read more.

For additional measures of email security, Google offers built-in configurable objectionable content and content compliance filters for email.

Updates
Google has two release tracks that Google Apps administrators can choose from:

  1. Rapid Release: Customers on the Rapid Release track have access to new features as soon as the features have completed testing and quality assurance, and are ready to roll out.
  2. Scheduled Release: Customers on the Scheduled Release track gain access to new features on a regular, weekly release schedule following the initial release of those features. This delay allows time for administrators familiarize themselves with new features using a test domain, educate support staff, and communicate any changes to their users. New features will be released on the Scheduled Release track each Tuesday, with at least a one-week notice following the initial feature launch.

Support and Administrative Tools
By using Google Apps for Education for your school, you can take advantage of additional support and administer tools that are not available to individual users. Google Apps for Education is compatible with open standards and can also integrate readily into your existing IT systems.
The following services are exclusive to Google Apps customers:
  1. Private and secure - Google Apps are SAS Type I and Type II Certified
  2. APIs - You can integrate a single sign-on or LDAP system and take advantage of APIs for user provisioning and management, email migration, and email routing controls.
  3. Customer Support - As a Google Apps for Education customer, you are entitled to a 99.9% uptime guarantee, 24x7 phone and email support, and can also take advantage of the user help forums for additional questions.
  4. Administrative tools - With Google Apps available to your school, you can administer your school domain through a centralized administrator console. You can also view analytics on usage, add new services, and default settings for all users at the school.